The spreadsheet is always behind
Deductions and refunds recorded "later" mean balances that never match what clients actually paid.
For passes, balances, and automatic deductions
Client balances and billing software for coaches
- 01 — Balance and operation history per client
- 02 — Auto-deducts from prepaid balances
- 03 — Auto-refunds on cancellation
- 04 — Transparency for owner and admin
- 05 — Revenue analytics & reports
See each client balance, which session price was deducted, what was refunded, and who needs attention.
Free during early access. No card required.50+ businesses use MySched · early feedback 5/5Sound familiar?
Prepayments shouldn't be tracked in your head
Cancellations lose money
A cancelled session without a recorded refund or carried-over lesson erodes trust on both sides.
Awkward money conversations
Without history you cannot show a parent exactly when session prices were deducted and what remains.
Only one person knows the numbers
When balances live in the owner's notebook, no admin or coach can answer a simple billing question.
How it works
Three steps instead of manual admin
Schedule, prepaid balances, and reminders without spreadsheets or chats. More time for your clients.
1. Top up a client balance
Record a payment or lesson pack in the client card.
2. Create lessons
MySched deducts lesson prices from balances according to company settings.
3. Control history
Owner and admin see deductions, refunds, and remaining balances.
Core features
Schedule, clients, balances, analytics, and reminders
Client balance
Remaining amount and operation history near the client.
Auto-deducts
The system deducts the lesson price before the lesson starts.
Revenue analytics
Track revenue trends, top clients, and breakdowns by session type from your dashboard.
From chats to one schedule
How one weekly-session business saves 10+ hours a week
“Before MySched, my evenings were chats, payments, reschedules, and checking client balances. Now I open one place and see the week, the balances, and the changes I need to handle. That saves me more than 10 hours a week.”
Good fit if
- You sell lesson packs or passes
- You need to know who paid and what remains
- You have cancellations, refunds, or reschedules
- Spreadsheets cannot keep the history clean
Not a fit if
- You need accounting or fiscal cash register software
- You need in-app card acquiring
- You need POS for retail
Pricing
Simple pricing. Free during early access.
Every plan is $0 while MySched is in early access — no card required. One subscription per company, not per client.
FAQ
Honest answers about features and limits
Does MySched accept card payments?
Not as the current core offer. The focus is balance, balance deduction, and refund tracking.
Can I manage passes?
Yes. A pass can be managed through client balance and deducted from the balance over time.
Is it accounting software?
No. MySched helps operationally track client balances and lessons, but it is not accounting or fiscal software.
What happens to the balance when a session is cancelled?
If the session price was already deducted, MySched automatically refunds the client balance and records the operation in history.
How much does MySched cost?
MySched is free during early access — every plan is $0 and no card is required. Paid plans arrive after early access.
How long does setup take?
Most teams enter clients and starting balances within a day — top up each balance with what the client actually has left.
What is client balance tracking software?
Client balance software tracks prepaid money and lesson packs per client: top-ups, automatic session-price deductions before each session, refunds on cancellation, and full operation history. It answers the three questions every coach and studio owner asks daily — who has paid, who is running out, and who owes — without a spreadsheet.
Try MySched with your real workflow
Free during early access. No card required.